Job Description

MAIN PURPOSE OF THE JOBTo account for all general ledger related transactions and processes relating to fixed assets and maintenance of the fixed asset register

Detailed Description:

1.  Gather and ensure that all financial processes and transactions associated with fixed assets are accounted       for

• Create and update the fixed asset register with duly authorised amendments (i.e. scrapings, disposals, write-offs, etc.)
• Ensure that all WIP capitalisations are correctly completed and all associated forms are attached, correct and signed-off
• Proof-run all depreciation transactions and follow up on any discrepancies
• Prepare amortisation schedules for all finance leases and account for all associated leases
• Create works orders based on approved CAPEX budgets

2.  Ensure that the fixed asset register and general ledger balances on a monthly basis

• Prepare fixed asset reconciliations on a monthly basis
• Investigate and resolve all unreconciled accounts as well as all outstanding items on the WIP accounts for the SABS group
• Calculate adjustments and prepare journal entries in the balance sheets
• Ensure that all asset sub ledgers agree with the correct asset number

3. Analyse and prepare financial files and reports

• Investigate, analyse, update and prepare financial process and/or transaction reports (i.e. WIP reports, fixed asset register reports, depreciation reports, etc.)
• Prepare audit documentation and files and ensure that all required audit schedules are available
• Prepare the disclosure of the property, plant and equipment notes on a monthly basis
• Analyse the impact of the useful life adjustments on depreciation expenditure

4. Adhere to service standards and deliver excellent customer service

• Ensure efficient communication of all client requests to the manager
• Provide excellent customer service by meeting the client requirements for both internal and external stakeholders
• Handle queries and resolve problems as they relate to departmental projects and/or financial processes and transactions
• Follow up on customer queries, complaints etc. and provide advice where necessary
• Ensure clients are updated with relevant information as required

5. Optimise own performance within the team

• Attend to any delegated matter falling within the scope of responsibility
• Participate as a productive team member by managing own performance in order to meet departmental objectives
• Contribute to diversity management initiatives and actively cultivate business relationships
• Seek guidance and mentorship from more experienced team members where necessary
• Manage own performance in order to optimise the standards of team performance

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Bachelor degree/national diploma with financial accounting as a major subject
• Minimum 3 years’ experience in fixed assets and reconciliations
• Verbal and written communication, presentation and analysis
• Knowledge:
  • Good understanding of GAAP and IFRS
  • Knowledge of PFMA, Income Tax and VAT
  • Computer literate (Excel, Word)
  • JDE or similar systems experience preferred
  • Reconciliation experience and fixed asset management experience essential
  • Strong mathematical knowledge essential